Quality assurance of the Nursing and Midwifery Standards for Student Supervision and Assessment Privacy Notice


Who we are


The University of Wolverhampton (‘The University’, ‘we’ or ‘us’) are a ‘Data Controller’, as defined by the Data Protection Act 2018 and are responsible for, and control the processing of your Personal Data. You can contact us at email dataprotection@wlv.ac.uk, University of Wolverhampton, Wulfruna Street, Wolverhampton WV1 1LY. Tel. 01902 32 1000. Our Data Protection Officer can be contacted at dataprotection@wlv.ac.uk.


How We Use Your Data


The University of Wolverhampton is an approved educational institute with the Nursing and Midwifery Council. As such we are required to ensure internal and external staff who supervise and assess students are adequately prepared for their role and are then provided with ongoing support in that role.


By keeping a record of your details, we can demonstrate we are compliant with the requirements of Standards for Student Supervision and assessment (SSSA) in the following ways:

  • There is an adequate number of staff in place in the placement area who have been suitably prepared for their role to support students on NMC approved programmes.
  • Provide evidence that students on an NMC approved programme are supervised in practice by NMC registered nurses, midwives, nursing associates, and other registered health and social care professionals.
  • Provide evidence that practice supervisors, practice and academic assessors have been adequately prepared and receive ongoing support (an update) to fulfil their roles.


Information We Collect


The vast majority of information that we process about you will be provided by you. This will typically be via our website. We may get additional information from your referee or employer where one is required.


We process the following information:



Information Stored

Practice Supervisor

Name, email address, place of work, the type of training you received I.e., practice supervisors or an update, the date you completed the training and your regulatory body whom you are registered with.


Practice Assessor

Name, email address, Place of work, the type of training you received I.e., practice assessor, transition from mentor to practice assessor or an update, the date you completed your training and your regulatory body whom you are registered with.


Academic Assessor

Name, job title and date of training


In order to process your personal data we need to have a GDPR lawful basis.  We are relying on the following:


GDPR Art 6(1,b) processing is necessary for the performance of a contract …


GDPR Art 6(1,f) processing is necessary for the purposes of the legitimate interests pursued by the controller…..


Who We Share Your Personal Data With


We do not routinely share your personal details with any other organisation. We may however share non- identifiable, aggregated data to the Nursing and Midwifery Council to demonstrate compliance and exception reporting with the Standards of Student Supervision and Assessment 

We may also share personal details with organisations with enforcement powers such as HMRC or the Police. However, we will only do so if this is required to comply with our legal obligation to disclose information to these bodies.




Your data is retained for the duration of the SSSA being in place or until you inform us of a change in your employment circumstances whereby your information is not required to be stored by the university of Wolverhampton for the purpose detailed above.


Your Rights


As an individual, you have a number of rights available to you. To find out more about how you may exercise those rights, for example, The Right of Subject Access: obtaining a copy of your information which we may hold,  or the Right to Rectification: correcting any mistakes or completing the information we hold about you, please see our Data Protection web pages available here or the ICO website for more information.


How to Complain


If you have any queries, concerns or believe that your Personal Data is being handled in a manner which is contrary to statutory requirements, you may wish to contact the University of Wolverhampton’s Data Protection Officer via dataprotection@wlv.ac.uk or complain to the ICO via www.ico.org.uk


Changes to Privacy Notice


We regularly review our privacy notice and will review it at least annually. This privacy notice was last updated on 3 June 2021.