FABSS Committees External Members Privacy Notice


Who we are

The University of Wolverhampton (‘The University’, ‘we’ or ‘us’) are a ‘Data Controller’, as defined by the Data Protection Act 2018 and are responsible for, and control the processing of your Personal Data. You can contact us at email dataprotection@wlv.ac.uk, University of Wolverhampton, Wulfruna Street, Wolverhampton WV1 1LY. Tel. 01902 32 1000. Our Data Protection Officer can be contacted at dataprotection@wlv.ac.uk.


How We Use Your Data

The University of Wolverhampton will collect and processes your Personal Data for the following   purposes:

  • To invite you to sit on our faculty committee/board meetings as an external party to form the membership of the board or committee.
  • For administrative purposes during agenda preparation a minute taking.
  • To communicate with you when facilitating and arranging meetings, including inviting you to meetings.

We may, from time to time, contact you by email, post or telephone to pursue the purposes mentioned above and in particular for the following reasons:

  • Invite you to events, which may be of interest to you or your colleagues.
  • To keep you up to date with events and activities at the University of Wolverhampton.
  • To share news and achievements of the University and its staff/student body, including research and services.
  • To keep you up to date with other relevant information, which we think may be of interest to you or your colleagues.
  • If you would like to opt out of the above Communications, please let us know by contacting FABSSGDPR@wlv.ac.uk


Information We Collect

We will not process your personal data for any other purpose other than those stated above without informing you first.

The majority of information that we process about you will be provided by you. The personal data we will process includes your name,

The lawful basis we rely on for processing this information is legitimate interests, as it is necessary for the core administrative functions of the organisation. This type of processing would be reasonably expected by you, the data subject as a member of a board or committee and is not prejudicial to your rights or likely to cause harm.


Who We Share Your Personal Data With

Information is shared with relevant departments within the University for the purposes outlined above. We may also share personal details with organisations with enforcement powers such as HMRC or the Police. However, we will only do so if this is required to comply with our legal obligation to disclose information to these bodies. We will only share the minimum amount of personal data with any of the above and will always do so in accordance with the law.



The University will retain your Personal Data for five years from the year the committee or board business was conducted.


Your Rights

As an individual, you have a number of rights available to you. To find out more about how you may exercise those rights, for example, The Right of Subject Access: obtaining a copy of your information which we may hold, or the Right to Rectification: correcting any mistakes or completing the information we hold about you, please see our Data Protection web pages available here or the ICO website for more information.


How to Complain

If you have any queries, concerns or believe that your Personal Data is being handled in a manner which is contrary to statutory requirements, you may wish to contact the University of Wolverhampton’s Data Protection Officer via dataprotection@wlv.ac.uk or complain to the ICO via www.ico.org.uk


Changes to Privacy Notice

We regularly review our privacy notice and will review it at least annually. This privacy notice was last updated on 12 June 2023.