Adding calendars

Do you need to know the availability of a room or a colleague before you book a meeting with them, but don't know who to ask about the room and cannot contact your colleague.

With Outlook you can add the calendars of any room and colleague to yours, allowing you to see what meetings have been booked in those calendars, so you can choose a time that is suitable for all parties.

Please note you will only see the details of a colleagues calendar if they have shared those details with the organisation, otherwise all meetings in their calendar will simply state busy, though you will be able to see the start and end times of the meetings.

Step 1: Open Outlook and go the the calendar section.

Step 2: Click on the   Add calendar button from outlook  button on the left side of the screen.

Step 3: Click Add from directory.

Step 4: Select your account from the dropdown menu.

Step 5: Enter the name of the person or room you want to add to your calendar.

Step 6: Select which of your calendars you want to add this new calendar to (Ideally rooms should go to the rooms calendar, people to peoples calendar).

Step 7: Click add, now the new calendar will be available for you to see.