MFD Copying Only Access for Visitors

Visitor only needs to copy

Procedure for LIS staff (Finance)

In order to set up a batch of cards in conjunction with ITS support staff, follow the steps below:

  1. Have your batch of cards ready to prepare a spreadsheet which contains 3 worksheets named: Account Create, Register Card and Credit Amount. 
  2. The Account Create worksheet which is used to create the PrintPopup user accounts needs to contain the following columns: Account Name,Balance, Password, Full Account Name. For each card on the spreadsheet enter the next Account Name, Password and Full Account Name in sequence for example:
Account Name Balance Password Full Account Name
V001 0 visitor1 visitor-1
V002 0 visitor2 visitor-2

Note: The password column is necessary to create the account but does not need to be passed onto the card user. 
Note: The Balance column is set to the amount required to credit the account depending on denomination required.

  1. The Register Card worksheet which is used to register the PrintPopup user accounts within PCounter needs to contain the following columns:Account Name and Card Number. For each card on the spreadsheet enter the next Account Name and Card Number in sequence for example:
Account Name Card Number
V001 202031017849
V002 202031017850

         

Note: The first 6 digits of the Card Number are always 202031

  1. The Credit Account worksheet is only used to credit accounts in batch/bulk that already exist. It needs to contain the following columns:Account Name and Amount. For each card on the spreadsheet enter the next Account Name in sequence for example:
Account Name Amount
V001 1
V002 1
  1. Write the Account Name and Amount onto each card (with a CD writer pen) that is listed in the spreadsheet that you have populated.
  2. Email the completed spreadsheet to a member of ITS support staff.

3. Get used cards topped up with credit.  Follow this step to top up single card requests, For bulk/batch top up requests please follow step 4 above. Visitor copy cards that are returned to the Learning Centres can be re-issued to another visitor once the copy credit has been topped back up. To get the copying credit topped up Log-on to webcashier and assign the required amount of credit back to the PCounter account number as displayed on the returned card. Return the re-credited card back to the Learning Centre that passed the card to you so it can be re-issued. Please ensure you top up the credit per the amount written on the card.

Procedure for LIS staff (General)

  • Issue Visitor copy cards to visitors

Copying cards are available in denominations of either £1 or £5. All monies taken from the purchase of the visitor copy cards will need to be credited back to the PCounter cost centre.

You may wish to keep a record of which cards you issue for future reference in case a card goes missing. It can be reported to ITS via the Net/Service desk who can re-assign the PCounter account to another card. When a card is issued record the following information on the appropriate form:

  • PCounter Account Number
  • Chip Number
  • Learning Centre where the card was issued
  • Comments

  • Get used cards topped up with credit

Visitor cards that are returned to the Learning Centres can be re-issued to another visitor once the copy credit has been topped back up. To get the copying credit topped up send the card to your LIS Finance staff (located in MX) who will Log-on to the webcashier facility to assign the required amount of credit back to the PCounter account number as displayed on the returned card. 

  • Please inform LIS Finance staff when your stock of cards are running low.
 

Procedure for IT Services staff

The following steps need to be carried out by a member of a Wolverhampton second line support team:

  1. In order to setup batches of Visitor copy cards you will receive a spreadsheet containing all the information you will need to create the PrintPopup user accounts, register those accounts within PCounter and pre-assign credit to each of the cards. This will be sent from a member of the LIS Finance staff based in MX building.
  1. Check the spreadsheet for completeness and validity by ensuring the following is carried out:
    • Place a * in front of each the account names that are to be credited
    • Remove any headers from the spreadsheet as they impede the batch process.
  1. Convert the spreadsheet into a batch/text file.
  1. Run the file on mi-printsrv1 to create and register the accounts with the relevant card details and amounts required.
  1. Reassign cards: If/when LIS staff request a card is to be re-used that has been reported as lost, ITS support staff will need to assign another card to the account, and note the account name and chip number on the new card.
  1. Reassign accounts: Periodically as a housekeeping exercise to keep the number of accounts setup for the visitor cards to a manageable size run a report within XPR reports to indicate which card balances are at Zero which will need to be sent to the LIS Finance staff to allow the accounts to be re-used.