Student Support and Wellbeing Applicant Advice and Guidance
As part of the Student Support and Wellbeing (SSW) department we work with applicants to the University who have declared on their application form that they have a disability, a Specific Learning Difference (SpLD) such as dyslexia, or long-term health condition.
If you require support at University it is important you contact us to discuss your needs as early as possible.
Frequently asked questions
We need you to complete and return to us a Self-Declaration Form (SDF).
The SDF gives you the opportunity to give us more details about your specific support needs and allows us to build up your Tutor Awareness Sheet which (with your permission) can inform your module leaders how you can best be supported on your course so please give as much information as you can.
The SDF also contains our consent to share form and without this we cannot let your faculty know of your requirements so please remember to sign the form!
Yes. We also need you to send us evidence of your Spld/disability/health/sensory condition.
The Student Support and Wellbeing Team requires medical evidence from students to validate that a student has a disability as defined by the Disability Discrimination Act.
While there are anticipatory adjustments that can be made without medical evidence, there are certain adjustments that cannot be made without this.
The Medical evidence required depends on the nature of the disability or condition. Please see Gov.UK, Disabled Students' Allowances (DSAs) webpage for further details https://www.gov.uk/disabled-students-allowances-dsas/eligibility
If you have an SpLD, you will need to send us a copy of your valid Diagnostic Report. – scanning and emailing it to us is fine.
A report deemed valid for support purposes should meet the following criteria:
- Report undertaken when you are over 16 years.
- Give a clear diagnosis of your specific learning difference.
- The report should be from either a Chartered/Educational Psychologist or a SpLD qualified teacher who holds a current practicing (PATOSS) certificate. The authors practicing number should be included.
Disability/long term health or sensory condition
If you have a disability/long term health or sensory condition you will need to ask your GP or Consultant to complete the Disability Evidence Form. A copy of this form should then be returned to us – scanning and emailing it to us is fine.
If you are applying for Disabled Student Allowances (DSA) you will also need to send your funding body a copy of your Diagnostic Report or Disability Evidence Form.
Yes. If you wish to discuss your particular support requirements, then call us on 01902 321074. We are happy to talk to you either on the telephone or in person. However, if you would rather meet, to avoid disappointment we do ask you to book a time as we can get busy!
Our office hours are: Monday – Friday: 9.30am – 4.30pm
If you would rather email then our email address is firstname.lastname@example.org
Forms are completed online including uploading evidence, alternatively, you can email the evidence to email@example.com or hand in, in person, to:
Student Support and Wellbeing
MI001, Alan Turing Building
Even if you do not require support for now, please let us know – a quick email will be great so that we can update our records. If you change your mind later just get in touch with us again and we will do our best to help.
You will still need to return your SDF and evidence to us but you will also need to talk to the disability officer in the college or academy you will be studying in. You may also be eligible to apply for DSA and the disability officer will be able to advise on what support is available to you within the college.
You will of course still be able to contact us for any advice or support.
International students, from the initial point of contact, are covered by the Disability Discrimination Act Part 4 (Education) and the University has a duty to ensure that international applicants/students are assessed, and supported as home students.
Unfortunately there are no specific funds available for international students to cover the cost of non medical support workers such as Notetakers or specialist tutors however, the University is able to provide a wide range of non-funded support and equipment which can be made available at the beginning of their course.
You will still need to return your SDF or Disability Evidence Form to us even though you will not be entitled to Disabled Student Allowances (DSA). You will also need to get in touch with your home country’s advisory service or contact us for advice on what support you may be eligible to access.
For further information, please contact Student Support & Wellbeing via email or telephone on the below details:
Telephone: 01902 32 1074
Students on Apprenticeship courses are not eligible for Disabled Students' Allowances (DSA). If you have a disability, Specific Learning Difficulty (SpLD) or mental health condition you can still access support including (as appropriate to the course) automatic extensions, extended library loans, access to accessible software on University computers and access to University support services.
You can speak to your course team about support (known as Reasonable Adjustments) which may include options like getting notes/slides in advance of sessions to prepare.
Please contact SSW if you would like to set up a meeting with one of our Disabilty and Inclusion Team who can discuss with you additional support options as appropriate.
Self Declaration Form (SDF) & Tutor Awareness Sheet (TAS)
We will contact you and ask you to provide us with information regarding your support needs by completing the Self-Declaration Form (SDF). Once you have completed your SDF we will work with you to help you ensure that any support you might require is in place when you start your course. The information you provide will help us create a Tutor Awareness Sheet (TAS) for you.
What is a ...
The self-declaration form allows self-reflection of a student’s disability, providing The Student Support and Wellbeing Team with:
- Details of how an applicant's condition affects them,
- Information about previous support or adjustments that have been made within a similar learning environment,
- Establish where barriers may affect a student's access to learning within departments such as Library Services, access to buildings, Accommodation Services
- Determine from responses whether Personal Emergency Evacuation Plans are required,
- Consent to share their support information under our privacy and confidentiality policy(ies) within the institution
- Nominating a designated person(s) who can be contacted in cases of emergency.
It is important to be aware that the University respects the wishes of students who choose not to disclose that they have a condition, however this can limit the amount of support we are able to provide.
The Tutor Awareness Sheet (TAS) outlines the adjustments that academic staff and service departments are required to make based on the individual needs and assessment of students with physical, psychological or sensory impairments.
The TAS is available as a confidential electronic document on e:Vision providing clear details of recommended adjustments for Teaching & Learning, Examinations & In-Class test arrangements as well as requirements within Residential Services, Learning & Information Centres and plans for emergency evacuations (PEEPs).
Students are encouraged to confirm that their recommendations outlined within their TAS is accurate and are encouraged to contact the SSW as early as possible if there are discrepancies to the support.
A TAS is made available to Faculty Enabling Tutor, Module Leaders, and relevant staff members within service departments. Staff access to the TAS is available on a confidential ‘need to know’ basis and every effort is made to ensure that only relevant information concerning reasonable adjustments is communicated.
An example of what your TAS will look like can be seen below: