FOI-3-21 

Date: 5 January 2021 

Summary:  

Information pertaining to the University’s Contracts Register  

Request:   

Requesting information from the organisation, in relation to their contract’s register.      

I want to submit a request for some information from the organisation, in relation to their contract’s register.  

The contract register should display all the organisations existing/live contracts I would like the register to display the following columns/headings:  

1.      Contract Reference 
2.      Contract Title 
3.      Procurement Category 
4.      Supplier Name 
5.      Spend (Total or Annual) 
6.      Contract Duration 
7.      Contract Extensions 
8.      Contract Starting Date 
9.      Expiration Date 
10.   Contract Description [Please provide me with as much detail as possible.] 
11.   Contact Owner (Full contact details if possible.) 
12.   CPV codes/ProClass 

IMPORTANT  

1.      Forthose organisation planning to make an exemption around spend, the spend information I have requested is an overall figure and I am not requesting a complete breakdown of services relating to the spend.  
2.      If the organisation has a CRM system or a similar system there should be a facility to download and extract contract data. 
3. You may forward me a Weblink to a portal to download the contract register, please make sureall of the organisation’s contracts are provided as doing prior research I have found that most organisations have only uploaded a small portion of all of their contracts.  

Please do not think that this is the only information I require if you could provide me with more information that would be great.   

Contract Data/API Contact Details  

13. Can you also provide me with contact details of the person responsible for the actual contract’s register or someone responsible for API? [Name, Job Title, Telephone, Email Address] At the very least provide me with their actual job title.

(Meaning of API “a set of functions and procedures that allow the creation of applications which access the features or data of an operating system, application, or other service.”)  

Response:  

In accordance with Section 1(1)(a) of the FOI Act, I can confirm that the University does hold the requested information in full.  

I have decided to withhold the requested information in full in accordance with Section 21 of the FOI Act.  

Section 17 of the FOI Act provides that:  

17.—(1) A public authority which, in relation to any request for information, is to any extent relying on a claim that any provision of Part II relating to the duty to confirm or deny is relevant to the request or on a claim that information is exempt information must, within the time for complying with section 1(1), give the applicant a notice which— 

1. Information accessible to applicant by other means  

(a) states that fact,  

(b) specifies the exemption in question, and  

(c) states (if that would not otherwise be apparent) why the exemption applies.

Section 21 of the FOI Act provides that:   

21. Information accessible to applicant by other means  

21. (1) Information which is reasonably accessible to the applicant otherwise than under section 1 is exempt information.   

(2). For the purposes of subsection (1)-   

(a) Information may be reasonably accessible to the applicant even though it is accessible only on payment; and   

(b) Information is to be taken to be reasonably accessible to the applicant if it is information which the public authority or any other person is obliged by or under any enactment to communicate (otherwise than by making the information available for inspection) to members of the public on request, whether free of charge or on payment.   

The request information has been withheld in full in accordance with Section 21 of the FOI Act. This is entirely reasonable given that the information is accessible to your as the Applicant by other means. The requested information is available through the University of Wolverhampton’s public website.   

Information pertaining to the University’s Contracts Register can be found at: 

https://www.wlv.ac.uk/business-services/university-procurement/contracts/   

Information pertaining to the current contracts can be found in the link above. Information is held in an excel document which can be downloaded.   

Information pertaining to points 11 and 13 of your request can be accessed at the following link:  

https://www.wlv.ac.uk/business-services/university-procurement/meet-the-team/  

The responsible person for individual contracts can be contacted through the following email address: Procurement@wlv.ac.uk   

The responsible person for contracts register can be found at the above-referenced link:   

Fiona Ward- Head of Procurement. Contact with her can be made through the above-referenced email address.