Disclosure and Barring Service (DBS)

Frequently Asked Questions

Key Dates for academic year 2021/2022 (September 21 entrants)

This is for applicants who have not received a course offer via clearing:

  • Start date of Course - 20th September 2021
  • Receipt of DBS information for application from Admissions - 25th June 2021
  • Final deadline date for DBS Engagement - 2nd July 2021

(Engagement is defined by either paying for your DBS or if you have an enhanced DBS certificate that is the same level of check required for your chosen course of study and are signed up to the DBS Update Service to inform FEHWDBS@wlv.ac.uk to provide your details:                                                  

Applicants who have not engaged with the DBS application process will be withdrawn from the course by 1st August 2021.

If you are unable to engage you are required to contact

FEHWDBS@wlv.ac.uk and details the barriers affecting your engagement before 1st August 2021.

YOU MUST ENROL BY 6TH SEPTEMBER 2021

Key Dates for academic year 2021/2022 regarding your Disclosure & Barring Service (DBS) Application for CLEARING APPLICANTS ONLY:

This is for applicants who have received a course offer via the University’s clearing period:

Last date of Clearing Offers - 20th August 2021

Start date of Course - 20th September 2021

Engagement in the DBS Application Process - 23rd August 2021

Engagement is defined by either paying for your DBS or if you have an enhanced DBS certificate  that is the same level of check required for your chosen course of study and are signed up to the DBS Update Service to inform FEHWDBS@wlv.ac.uk to provide your details:

If you are unable to engage you are required to contact FEHWDBS@wlv.ac.uk and details the barriers affecting your engagement immediately.

YOU MUST ENROL BY 6TH SEPTEMBER 2021. 

You are required to have an enhanced DBS check in place by 31st July 2021 as part of your course offer entry requirements.

if you have an enhanced DBS certificate  that is the same  level of check required for your chosen course of study and are signed up to the DBS Update Service (Gov.uk)  contact FEHWDBS@wlv.ac.uk to provide your details:

Failure to provide an enhanced DBS certificate by 31st July 2021 may prevent you taking up your place on your chosen course.

If you believe that you will be unable to secure your enhanced DBS certificate by 31st July 2021, you are required to contact FEHWDBS@wlv.ac.uk and detail the barriers affecting your engagement.

You are required to have an enhanced DBS check in place by 31st July 2021 as part of your course offer entry requirements.

If you have an enhanced DBS certificate  that is the same  level of check required for your chosen course of study and are signed up to the DBS Update Service (Gov.uk)  contact FEHWDBS@wlv.ac.uk to provide your details:

Failure to provide an enhanced DBS certificate by 31st July 2021 may prevent you taking up your place on your chosen course.

If you believe that you will be unable to secure your enhanced DBS certificate by 31st July 2021, you are required to contact FEHWDBS@wlv.ac.uk and detail the barriers affecting your engagement.

FAQ'S

First, refer to your e:Vision ‘my tasks’ page for the detailed requirements, then progress your payment £40) via the University’s electronic payment system http://www.estore.wlv.ac.uk/product-catalogue/disclosure-and-barring-service-dbs-formerly-crb - Please retain your receipt as this will contain your login details, secret word and a PIN number which you will need to commence your online application.

The University’s online DBS provider is First Advantage (formerly GBG Online Disclosures).

Please refer back to your e:Vision ‘my tasks’ and continue with your on-line application as guided. At the end of your DBS application you will be issued with an ID verification sheet, it is imperative that you Print this off and take it, your ID and your £6 ID verification fee  to the post office.

A list of available Post Offices can be viewed here.

Important information: Please ensure that you follow the  CRB  & ID Verification Service’ under ‘Choose a service’ to find the most convenient post office for you to visit

What happens after this?  

Your application is electronically submitted to the DBS in Liverpool for processing.  The process is not completed until you have been issued a DBS certificate.  This will be posted by the Disclosure & Barring Service to the address you used as your current address in the DBS application.  Please note: the University does not receive a copy of student’s DBS certificates.

Once you have obtained your International Certificate of Good Character checks/police check reports  you will need to do two things:

  1. Upload your certificate to your Evision page.
  2. Email your certificate to fehwdbs@wlv.ac.uk..   

You will need to ensure that your International Certificate of Good Character check is provided in

English in order for verification of your International Good Character check to be processed.  Please

note it is your responsibility to ensure that the translation is undertaken by an official translator,

Translation services are available via 

https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants

Please note the University has no control over the length of time a disclosure application takes to complete. In certain cases, the DBS are not able to meet their 90 day target for a number of reasons. For example, if you have a common surname it can take time for the Police to distinguish between one person and another, especially if two people with the same name share the same date of birth. Other reasons for delay can be if the applicant has lived at several addresses in different areas of the country, or simply if your application is made at a particularly busy time of year.

Once the checks have been completed your Disclosure Certificate will be sent to the address you provided in your application. If you change address after you have submitted your form, you should make arrangements for the Disclosure certificate to be redirected to your new address.  Important Information: The Disclosure and Barring service will not issue a second copy of your Disclosure certificate so if there are changes to your address you will need to ensure you notify them before the checks and dispatch are completed.If there are no convictions, cautions or reprimands listed  no further action is required. You do not need to notify the University when you receive your Disclosure certificate, but ensure safe keeping as placement providers (School, Hospital etc) may ask you to produce it or may not permitted to attend your placement without your DBS certificate.

Your place on the course is only at risk if you have not engaged e.g.  Submitted and paid for your DBS application.  If this is with the DBS and is being processed (i.e. you have done everything you need to do), there is no threat to your place on the course. You are encouraged to commence the DBS process as early as you can however to ensure that your enrolment is not compromised or delayed.

You can track your application online using the DBS’s Tracking Service or through the First Advantage online  on-line process as long as you ticked the box at ‘application overview’ stage. 

The DBS produce one hard-copy DBS certificate by post to your home address (as was entered on the DBS application form).  The DBS will not send the hard-copy certificate to a different person or to a different address.  If you have not received your DBS certificates 15 days after the certificate issue date you can request a re-print by calling the DBS on 03000 200 190, option 1 to speak to a DBS representative.

No. We receive electronic notification of your DBS result.  

If you have a conviction, caution or reprimand you will need to provide us with sight of your original DBS certificate and you will, be required to complete a  self-declaration if you did not declare as part of the University application process. If you have declared offences to us, or if your DBS Disclosure shows offences or information from the police, then you will be subject to the Faculty of Education Health and Wellbeing’s Fitness to Practice process.  In these instances you will be contacted by the Faculty’s Quality Placement Administrator.

The DBS will only send your certificate to the address you have put as current in your DBS application–they do not have the facility to alter your address once they have received a DBS application. 

It is therefore your responsibility to arrange to have your mail re-directed by Royal Mail for a period of time, or to have it sent on by someone/collect it where possible.

No–this is a common misunderstanding. The DBS will not issue copies, and nor can the University get another DBS certificate, you would have to apply again from the very beginning of the process and this would incur another cost of £40 plus the verification cost of £6, therefore it is imperative that you keep your DBS certificate safe.

DBS certificates do not have any formal period of validity and do not expire. As a student, yours will cover you for the duration of your course unless you take a leave of absence for more than 12 months. In this example, you would have to apply for a new DBS certificate by contacting FEHWDBS@wlv.ac.uk before you return from your leave of absence, and pay the fees again.

Additionally, if you are involved in any incidents of a criminal nature throughout the duration of your course you are required to declare this and this will be subject to the Faculty’s Fitness to Practice procedures.  The University reserves the right to ask you to apply and  pay for a new DBS certificate.

If you already hold an enhanced disclosure certificate at the same level your course requires, and you have registered with the DBS Update Service then yes, you may be able to re-use it. You will need to email FEHWDBS@wlv.ac.uk to confirm that you are signed up to the DBS update service.  The faculty DBS team will then contact you to notify a time you will be able to have an update service check, please note you will be required to provide ID alongside your DBS certificate and your update service reference number.

If you receive a caution, reprimand or conviction AFTER you have received an Enhanced Disclosure certificate, you must inform the University immediately by contacting FEHWsuitability@wlv.ac.uk – do not disclose any detail at this stage, we will contact you upon receipt of your initial email.

There are two ways to join the Update service, which allows you to re-use your disclosure certificate. You can either join as soon as your application is submitted to the DBS using the application reference number (the E number on your application form), or alternatively join once you receive your certificate. If using the certificate, bear in mind you only have 30 days from the date on the certificate to join. Further details are on the DBS web pages here.

If your course stipulates an International Certificate of Good Character check whilst in your home country, you will need to apply for an in-country criminal records check or ‘certificate of good character’ for the period of time that you have lived abroad.  You will be required to attach your original translated certificate (in English) and send it to FEHWDBS@wlv.ac.uk by email.   Further guidance is available via this link https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants  You will then be required to undertake a UK DBS check upon arrival to the UK by following the on-line process in your e:Vision ‘my tasks’.  Please DO NOT commence your UK DBS application until you have arrived in the UK.  Please notify FEHWDBS@wlv.ac.uk on your arrival.   

 

 

I am an overseas applicant arriving in the UK one week before my course induction start date, I will be unable to complete my UK DBS check until I arrive in the UK will this affect my enrolment? 

The requirement of your course is for you to hold a UK DBS certificate.  However the Faculty of Education Health and Wellbeing acknowledges that this is challenging until you are actually in the UK.  Upon your arrival to the UK you will need to commence this process with urgency. We ask that you contact our FEHWDBS@wlv.ac.uk upon your arrival to the UK.

If you are an applicant applying for a course that is affiliated to a PSRB e.g. NMC/Ofsted/SWE/HCPC  then the following applies:

Health, Allied Health and Social Work  applicants to the University of Wolverhampton must have been resident in the UK for two year at the time of their application to the University.

If your residency in the UK is less than two years you will need to provide an International certificate of good character check from your home country.

ITE Education applicants to the University of Wolverhampton must have been resident in the UK  before  the age of 10.  If you move to the UK and you were age 10 or above you will need  to provide an International certificate of good character check from your home country, for example if you moved to the UK at the age of 18 you are required to provide an International Certificate of good character from the age of 10 to 18.