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Timetabling and Room Booking

About the project

The current state

Student and staff feedback identified a need for an improved timetabling system, our current timetables can be hard to understand, slow to update, and make ineffective use of the facilities that the University has to offer. The Timetabling and Room Booking project was introduced to implement a new way of working and bring in new systems for both staff and students to improve the learning and teaching experience at the University of Wolverhampton.

The aim of the project

The project aims to implement a new system that provides personal timetables for both students and staff; allowing a timetable to be built around the individual, rather than the courses. The project aims to improve communication to students of any timetable changes, as well as release timetables at an earlier point in the academic year to aid forward planning. In addition, a new online self-service room booking system will see a reduction in both staff intervention and approval times, allowing students and staff to make better use of avaiable University spaces.

Project Sponsor: Dr Anthea Gregory

Project Manager: Christopher Haigh

Senior Users: Faculty Deans, Nabil Alibi, Helen Williams

Senior Suppliers: Dr Jo Wright, Ben Barry, Keon Haidiri

Requirements and definition gathering: August 2018 - October 2018

Design: September 2018 - November 2018

Implementation

Personalised Timetables

Testing: September 2018 - October 2018

Early Adopters Rollout: October 2018 

Data gathering and implementation to all: July 2019

Project Closure: December 2019

 

Room Booking

Testing: October 2018 - November 2018

Early Adopters Rollout: November 2018

Rollout to all: September 2019

Project Closure: December 2019

 

 

Timetable Centralisation

Testing: November 2018 - January 2019

Data gathering and implementation: March 2019 - September 2019

Project Closure: December 2019