Each University department has a shared file storage area, which by convention appears as drive i: on staff PCs.
Most of these drives can be accessed from outside the University using the same tools as for personal storage, though all accesses are controlled by permissions, exactly as when you use an I: drive at the University. If you have access rights to one of these areas, you can read and write the files and documents contained in it.
Access to these files is secure, in that the information is encrypted in transit using SSL, the same technology used in financial transactions on the Web.
We recommend that you use this method to store documents you need to share with colleagues, rather than copying them to cloud-based services such as Dropbox. Material of this type is usually sensitive, and cloud-based storage providers may not meet EU Data Protection requirements.
To access one of these storage areas from Windows either off campus or using a personally owned device, you need the WebDrive software, as for Personal Storage (see the webdrive setup information in the Personal File Store section).
However, you will need to define the shared storage site in WebDrive. Follow the instructions on the Using Webdrive tab on this page.
To do this, click Start and select Webdrive from the Programs menu.
The Site Wizard window will open like this:
Click New Site, and another window will open:
Enter a name to describe the site (e.g. MyDepartment Shared Storage), and select a suitable drive letter.
You may want to use I:, but you can choose any drive letter which is not in use on your PC.
Then click Next:
Leave the Server type field set to WebDAV, but tick Connect Securely, then click Next:
Now choose the correct Server URL value from the Shared Drive URL's, and type it in the box labelled Enter the URL for the Server.
Then click Next:
Click Next on the Certificate Settings window:
In the Account Information window enter your University IT account username and password (you don't need the UNV\ prefix).
For security you should uncheck the Save Password box, so it will always ask you to enter your password when you connect.
Then click Next:
Just click Finish on the last window.
The main Webdrive window will now show the new site, like this:
Once the site is configured, you can select it when you start Webdrive, and then click Connect (on the right). A window will pop up asking for your password (as when you use Personal Storage with Webdrive), and then another showing the top level of the shared storage area:
Note: IT Services used to supply Webdrive configured so that after installation, there were two icons on your PC's desktop, for My Personal Storage and My Shared Storage respectively. However, because departmental structures and shared storage allocation change from time to time, we have stopped this in favour of providing this way of configuring access to shared storage areas.
If you have a My Shared Storage icon on your desktop, but it doesn't work, please ignore it and/or delete it and use the procedure described here to access the storage.
You connect to the Shared Storage server in exactly the same way as Personal Storage. The difference is in the Server URL that you supply when you set up the new site. This table shows the shared storage areas that are currently accessible in this way, and the departments that own them:
|https://shareddir.wlv.ac.uk/prs2/Celtinfo||Blended Learning Unit|
|https://shareddir.wlv.ac.uk/prs2/DAS_USP||Directorate of Academic Support USP|
|https://shareddir.wlv.ac.uk/prs2/HSDinfo||Health & Safety Division|
|https://shareddir.wlv.ac.uk/prs2/LISInfo||Learning & Information Services|
|https://shareddir.wlv.ac.uk/prs2/Sadinfo||School of Art & Design|
|https://shareddir.wlv.ac.uk/prs2/scitinfo||School of Technology (ex-SCIT)|
|https://shareddir.wlv.ac.uk/prs2/SEBEinfo||School of Technology (ex-SEBE)|
|https://shareddir.wlv.ac.uk/prs2/Slsinfo||School of Legal Studies|
|https://shareddir.wlv.ac.uk/prs2/sihinfo||School of Health|
|https://shareddir.wlv.ac.uk/prs2/Wbsinfo||Wolverhampton Business School|
|https://shareddir.wlv.ac.uk/dfs/ATUInfo||Academies & Trusts Unit|
|https://shareddir.wlv.ac.uk/dfs/BCCSIP||Black Country Schools Improvement Partnership|
|https://shareddir.wlv.ac.uk/dfs/CatConInfo||Catering Conferencing Info|
|https://shareddir.wlv.ac.uk/dfs/DAS||Directorate of Academic Support|
|https://shareddir.wlv.ac.uk/dfs/Digital_Campus_Meetings||Digital Campus Meetings|
|https://shareddir.wlv.ac.uk/dfs/EandFDirInfo||Estates and Facilities Directorate|
|https://shareddir.wlv.ac.uk/dfs/EstManDraw||Estates Management (plans)|
|https://shareddir.wlv.ac.uk/dfs/FACNursery||Estates and Facilities - Nursery|
|https://shareddir.wlv.ac.uk/dfs/FacOpsInfo||Estates and Facilities - Campus Operations|
|https://shareddir.wlv.ac.uk/dfs/FOA_Income-Generation||#Faculty of Arts Income Generation#|
|https://shareddir.wlv.ac.uk/dfs/Fsportinfo||Estates and Facilities - Sports|
|https://shareddir.wlv.ac.uk/dfs/HRPSUINFO||#Human Resources - PSU#|
|https://shareddir.wlv.ac.uk/dfs/HRReferences||Human Resources - References|
|https://shareddir.wlv.ac.uk/dfs/LISinfo||Learning Information Services|
|https://shareddir.wlv.ac.uk/dfs/LSSCInfo||School of Law, Social Sciences & Communications|
|https://shareddir.wlv.ac.uk/dfs/ODoSInfo||Office of the Dean of Students|
Office of Dean of Students - OutReach
|https://shareddir.wlv.ac.uk/dfs/Printer-Replacement-Project||Printer Replacement Project|
|https://shareddir.wlv.ac.uk/dfs/PSUInfo||Print Services Unit|
|https://shareddir.wlv.ac.uk/dfs/SADinfo||School of Art and Design|
|https://shareddir.wlv.ac.uk/dfs/SASinfo||School of Applied Sciences|
|https://shareddir.wlv.ac.uk/dfs/SASStudinfo||School of Applied Sciences - Student|
|https://shareddir.wlv.ac.uk/dfs/SEFinfo||School of Education|
|https://shareddir.wlv.ac.uk/dfs/SHaWInfo||School of Health and Well-being|
|https://shareddir.wlv.ac.uk/dfs/SHaWInfo_Archive||School of Health and Well-being - Archive|
|https://shareddir.wlv.ac.uk/dfs/ShlassInfo||School of Health, Legal and Social Sciences|
|https://shareddir.wlv.ac.uk/dfs/Sits_DocMGR||#Sits Document Manager#|
|https://shareddir.wlv.ac.uk/dfs/STechinfo||School of Technology|
|https://shareddir.wlv.ac.uk/dfs/WSPInfo||Wolverhampton Science Park|
Once you have defined the site, connect to it and you should get a list of all the files you have access to. Bear in mind that there may be files you can read, but not change or delete. If you try to access a shared storage area for a department or school other than your own, you will probably be unable to see any files in it.