Staff Roaming Profile

What is a roaming profile?

Your roaming profile contains your own software settings and user configuration options, e.g.

  • Your desktop, including any files saved on the desktop.
  • Office software settings.
  • Your Internet Explorer favourites and recent document lists.
  • Internet cookies (used by some software to identify you).
  • Mapped network drives and mapped printers.

These settings are saved on a server when you logout, and are retrieved the next time you logon to any standard University Windows computer.

The files that roam with you are stored in two separate areas:

1. In a folder called Profile.

Located in your My Documents folder (your personal file store) in your Documents library.

Files stored here include:

  • Files stored on your desktop
  • Internet Explorer favorites and recent document lists
  • Internet cookies
  • Quick links and shortcuts
  • Downloads
  • Start menu

This forms part of the quota for your personal file store, which is where you can store your files, (the My Documents folder in the Documents library on a Windows 7 computer),

2. In a folder called AppData\Roaming.

 Accessed from the C: drive

  • software settings and templates

The quota for this is 25MB.

Profile Storage Space box

Why do you exceed your profile space?

You can exceed your profile space if the applications you use, save files into your AppData folder.

As you work on the computer, certain files may be automatically added to your profile without you realising.

If you exceed your profile space, you get an error message:

Profile storage space warning message

When you click OK to remove the message, the profile icon in the system tray at the bottom right of the screen changes to white cross in a red circle, (as in the error message).

You must reduce the size of your profile. The error message will keep coming back, and you won't be able to log out until you have reduced it.

This is to ensure that any changes made to your settings are saved for you.

If you are close to your limit, the profile icon in the system tray changes to a yellow warning triangle.

You will be able to log off, but you should try and reduce the size of your profile.

What to do if you exceed your profile space

Please contact the IT Service Desk on internal extension 2000 or externally on 01902-322000 for advice about reducing the size of your profile.

If you exceed your profile space, a list of the files in your profile is displayed when you try and log out.

You can also see them by double-clicking on the profile icon in the system tray (at the bottom right of the screen).

 Profile OK icon  
- Profile space well within limits
 Profile warning icon   - Profile space warning
 Profile space exceeded   - Profile space exceeded

 Profile Storage Space box

What to do if you exceed your profile space - Windows XP.

If you exceed your profile space, a list of the files in your profile is displayed when you try and log out. You can also see them by double-clicking on the profile icon in the system tray (at the bottom right of the screen).

Profile OK icon   
- Profile space well within limits
 Profile warning icon   - Profile space warning
 Profile space exceeded   - Profile space exceeded

 

1. Delete any files you have saved on your desktop

If you save a file on the desktop, it goes into your profile, so you should save it somewhere else and delete it from your desktop. If you want to access your files from any computer, you should store them in your Personal File Store, not on your desktop.

2. Delete large files from Application Data

You need to delete any large files shown at the top of the list prefaced with Application Data. You can't delete them from this list, so click on the links below to go to the folders.

If you want advice before deleting any files, please contact the IT Service Desk on ext. 2000, (01902-322000).

If you are using Internet Explorer, select Open from the window that appears, and if you are using Mozilla, select Open it with the Default application.

Click on the link below to go to your Application Data folder:

Click on the link below to go to your Profile folder:

If these links do not work then you will need to change the way your profile lets you look at files.

  • Open My Computer.
  • Click on Tools > Folder Options.
  • Then select Show Hidden files and folders and click OK.
  • You should now be able to navigate to C:\Documents and Settings\your username\Application Data

 

 

 

You will see folders that match the folders in the list of files in Application Data in your profile.

It is safe to delete the following files:

  • Any files ending with .chw in Microsoft\HTML help.
  • A file called ACWZUSR.MDT in Microsoft\Access, (this may be recreated if you use wizards in Access).
  • Any files with temp or tmp in the name in any of the folders in Application Data.

Before deleting any other files from Application Data, contact the IT Service Desk (ext. 2000). It should be OK to delete other files from Application Data, but if you are in any doubt, copy them to your personal file store first, and make a note of the folder you delete them from so you can put them back if necessary.

3. Delete your 'Recent' files
You will see a folder called Recent or My Recent Documents. This contains shortcuts to documents that you have, (supposedly), used recently. However, it can contain shortcuts to documents that you have accessed since you began using the computer, so you may have hundreds. Deleting them should give you more space.

 

4. Delete temporary Internet files - Cookies and Temporary Files

Cookies are files created by websites to identify you. Again, these are only small files, but they can build up.

Load Internet Explorer, then select Tools > Internet Options.

Select the option Delete under the Browsing history section.

Select the relevant checkboxes such as cookies which may take the most space of your profile and select Delete.

5. Delete some of your Internet Explorer Favorites

6. Delete the file in privacIE and stop it from being recreated

A file is sometimes created by Internet Explorer 8 in a folder called privacIE. This folder is in the top level of your profile. If you can't see the privacIE folder, select Tools > Folder Options, then choose Show Hidden files and folders.

  • Close IE8 then delete the privacIE folder
  • Load IE8 and choose Tools > Internet Options
  • Select the Privacy tab
  • Tick the box as shown below:- Do not collect data for use by InPrivate Filtering
  • Select Apply and OK