In inviting nominations for new External Examiners, proposers should provide nominees with information about the subject or courses they are being invited to moderate, an indication of the workloads and the time associated with their duties, and the website address.
Until the FAEC has considered a nomination and the EESC have approved the proposal, a nominee must not have any involvement with the assessment process.
Follow this link for an outline of the External Examiner Nominee Specification (Word doc 26k)
To ensure that the correct board information is supplied on the nomination form please follow these links for the appropriate Faculty Board Structure
Faculties should seek to appoint External Examiners from across a wide a range of academic and professional organisations as possible. Nominations should be informed by the University’s Inclusion policies.
An External Examiners contract with the University will normally be for a period of four years, from 1st September to 31st December in any given year. The period September to December in the final year of tenure is ONLY to allow completion of previous year’s work / attendance to boards e.g Pg boards that operate later in the year. Approval may be given for one further year's appointment beyond the four years (See ‘How do I extend an existing external’s duties or tenure’).
If only one External Examiner is appointed to a Board, there should wherever possible be an overlap period of at least one year between the appointment of the incoming external and the retirement of the outgoing external to achieve continuity.
Where more than one External Examiner is appointed to a Board, appointments should be staggered and, where necessary, overlap, to achieve continuity of membership.
External Examiners who are involved with programmes delivered, either through partners in the UK or overseas, should be prepared to travel to the location where the courses are delivered eg. to meet with students or attend boards if neccessary
External Examiners may be required to visit a cluster of partners on behalf of the University to assess the partnerships’ academic health. External Examiners agreement to undertake this role will be sought in advance of the visit which will be strategically aligned to the University’s Collaborative register. A separate report will be required for this work and an additional fee given. (See ‘Role of an External in a Partner Health Check’).
For collaborative programmes, partner organisations must be invited to nominate External Examiners and to comment on the nominee(s) to be submitted for appointment. In all cases involving partner organisations, nominations should be processed through the appropriate FAEC.
If an appointed External Examiner's circumstances change and the changes compromise his/her independence from the process, he/she must resign. Appointed External Examiners who move institution from which there is an External Examiner currently serving on the same board can complete their period of tenure (see 'What if my External resigns?')